Loans (TPL-CIRC-04)

1.0 Purpose: The Timmins Public Library makes materials widely available to the community, in an equitable manner, in order to maximize the use of the collections.  The Timmins Public Library Board provides equitable conditions for Library membership and borrowing privileges while protecting resources in a responsible manner and in accordance with the Public Libraries Act R.S.O. 1990, c. P44.1.

2.0 Loans

  1. a standard loan period of three weeks exists for most materials borrowed, except those materials for which special loan periods have been established
  2. reference works, local history materials, special collections and newspapers are not normally available for loan; however, some material may circulate for a short period of time at the discretion of reference staff
Loan Periods
Material Type Loan Period Optional Renewals
Books 21 days 2
Bestsellers 14 days 0
Audio Books 21 days 2
Music CDs 21 days 2
Kits of all types 21 days 2
Electronic Games 21 days 2
DVDs*/VHS 7 days 2
Magazines 7 days 1
DAISY Victor Reader 21 days 2

*At the discretion of the Library, some DVD Series have a maximum checkout of 2 volumes at one time.

  • Renewals
  1. library items may be renewed in person, by telephone or online.
  2. items on hold for other members cannot be renewed
  • Loan Limits

The Library reserves the right to limit the number of items borrowed on bestseller, popular or seasonal materials, or categories in which there are limited holdings.

  • Holds
  1. most library items may be reserved in person, by telephone, or online
  2. when the item becomes available, the member will be notified and asked to pick-up the item
  3. users are allowed a maximum of 25 holds at one time, and are encouraged to manage their own holds
  4. items will be held for 7 days

6.0 Returns

  1. materials borrowed may be returned to either branch, at the circulation desk or in the book drop (Exceptions exist for certain fragile items, which are labeled as such)
  2. members are required to return materials on or before the due date

7.0 Circulation Records

Library circulation and membership records will be used in accordance with the Confidentiality & the protection of privacy policy, TPL-GEN-07.

  • Overdues and Fines

All users are responsible for ensuring that materials are returned on time so that they will be available to others.  The Board establishes fines as an incentive for prompt return of materials.

  1. As a courtesy, the Library will provide notification by phone, e-mail or mail of overdue materials. When material is twelve weeks overdue, users will be billed for material not returned.
  2. Fines are charged to all registered borrowers for the late return of library materials. No fines are charged for days when the Library is closed.  Fines will not be applied to outreach patrons.
  3. Fines are calculated according to the age category of the material borrowed. Adult and Teen fine rates apply to adult and teen materials, and child rates apply to children’s materials, respectively
  4. The parent/guardian of a child up to and including age 12, is responsible for fines and charges for late, lost, or damaged material borrowed by the child.
  5. Fines outstanding are purged from the system on a regular basis:
  • When the last use of the library card is more than five years and total balance owing is less than $50;
  • When the last use of the library card is more than seven years and the total balance is greater than $50.
  • Fines may be reduced or waived under extenuating circumstances, at the discretion of Library staff.


Fines Schedule

Type Fines Per Day Maximum fine per item

(for each loan period)*

Adult and Teen Materials
Books $0.25 $5.00
Audio Books and Music CDs $0.25 $5.00
Kits $0.25 $5.00
Magazines $0.25 $5.00
DVDs/VHS $1.00 $5.00
Electronic Games $1.00 $10.00
DAISY Victor Reader 1.00 No max.


Type Fine Per Day Maximum fine per item

(for each loan period)*

Children’s Materials
Books $0.10 $3.00
Audio Books and Music CDs $0.10 $3.00
Magazines $0.10 $3.00
DVDs/VHS $1.00 $5.00
Electronic Games $1.00 $5.00

*Please note that each renewal is considered another borrowing period.

Damaged/Lost Items

Users are responsible for library materials borrowed.

  1. The Library will charge a replacement cost for items which are long overdue and for items which are damaged or lost.
  2. Substitution copies for lost or damaged materials may be accepted, at the discretion of Library staff. The replacement copy should be an exact match of the original (i.e., author, title, publisher, year of publication, ISBN #, hardback or paperback, etc.) and must be in new or like new condition.
  3. Replacement of the item will be left to the discretion of the Chief Executive Officer or his/her designate, in keeping with the Library’s selection policy.
  4. The Library is not responsible for damage to any equipment or software incurred during the playback of any material (videos, cassettes, CD-ROMs, CDs, DVDs).
  5. In the event that an item that was reported lost and paid for is subsequently found, the Library will not return the original payment.
  6. Damaged/lost items outstanding are purged from the system on a regular basis:
  • When the last use of the library card is more than five years and total balance owing is less than $50;
  • When the last use of the library card is more than seven years and the total balance is greater than $50.

10.0 Suspension of borrowing privileges

Borrowing privileges will be suspended when patrons:

  1. have fines in excess of $5.00. Privileges will be reinstated when charges are below $5.00.
  2. fail to return materials or make recompense for the loss or damage of library materials.
  3. are banned from the Library (have been served a trespass notice).

11.0 Use of a Collection Agency

A collection agency will be used to collect long overdue unpaid fines and to recover materials from adult borrowers when the amount owing is more than $50.00.

REFERENCES:  Public Libraries Act, R.S.O.1990, c. P44 Section 1

Confidentiality and the protection of privacy policy, TPL-GEN-07

Motion: TPL 16-10

March 23, 2016